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Project Director Responsibilities Financial Management Once your grant code (index #) is set up, your grant accountant will post the approved budget, per agency contract, on Banner. You are the financial manager and first approver for all charges to the grant. All grant expenditures (e.g., direct pays, additional pays, personnel forms, and travel expenses) will also require the approval of your grant accountant. Grant expenditures must comply with grant regulations as well as University policies and procedures. Banner Training is required in order to access online approvals and budget queries. See Banner Training section for list of courses. Budget The project director is responsible for budget control. The budget categories of the awarding agency will be collapsed to fit the six basic University pooled budget accounts.. 610000 Student Wages 620000 Personnel 701000 Operations 712000 Indirect Costs 780000 Equipment 790000 Capital Expenditures It is the project director’s responsibility to abide by the granting agency’s specific budget categories per the award.
Printing and Duplicating/Bookstore Charges Charges can be made for Printing and Duplicating or Southeast Bookstore by providing your grant index number. Personnel All University policies and protocols for hiring personnel apply to grant-funded projects. Please contact Human Resources as soon as possible to begin the hiring process. Policies for hiring personnel can be found online at http://www4.semo.edu/humanresources/. A template memo for personnel action form needs to be completed in the following situations: Interdepartmental Forms The Interdepartmental Expense Transfer form can be obtained online at http://www6.semo.edu/controller/Interdepartmental%20expense%20transfer%20form.xls Direct Pays Information about direct pays and direct pay forms can be obtained online at http://www6.semo.edu/apdept/banner.htm
Travel Information and forms can be obtained online at http://www6.semo.edu/apdept/travel.htm Purchasing University Purchasing policies and procedures can be obtained online at http://www6.semo.edu/purchasing/infostaff.html
Telephone Contact Mary Siebert in Telecommunications for information regarding telephone and faxes. Telecommunications Work Order Request Forms can be obtained online at http://www6.semo.edu/telecomm/workOrder.asp Program Reports Project directors are responsible for completion and filing of all program reports. Timely reports must be done to insure compliance with contracts and continuity of funding. Agency Revisions Please refer to your grant agreement regarding requirements for budget revisions or no-cost time extension. Send a copy of any agency approved changes to your grant accountant. University Budget Transfers Budget transfer requests must be approved in writing by the project director and appropriate agency officer. The grant accountant completes all budget transfers. All transfers must comply with grant contract requirements. Time and Effort Verifications Due to federal regulations, the University is required to maintain verifications of "time and effort". You will receive these verifications from your grant accountant monthly. As project director, you are required to review and approve the reports. Signed copies must be returned to your Grant Accountant for all federal grants. Match If you have a match requirement in your contract, you are required to track and document match expenditures. Please forward documentation to your grant accountant for proper reporting. Audit Responsibilities The project director will be responsible for providing all requested program information for the University annual audit of federal programs as well as any agency program reviews. |
