TRAVEL POLICY AND PROCEDURE - PAGE 10

           only if the traveler meets the following criteria.  It is the traveler’s and supervisor’s responsibility to determine whether this criteria is satisfied: 

2.         MEAL PER DIEM RATES 

a)         Current domestic meal per diem rates which include both meal costs and tips can be accessed on the Accounts Payable website at www6.semo.edu/apdept/travel.  International meal per diem rates can be obtained by contacting the Accounts Payable department.  Receipts are not required for reimbursement at or below these rates. 

b)         Reimbursements in excess of the per diem rates must be specifically approved by the supervisor and requires original receipts.  The employee must note in the Exception space on the ER that the meal expense exceeds the per diem rate. 

c)         Travelers should not claim a meal reimbursement if a meal(s) was provided to them at no cost (e.g., included in the cost of a seminar). 

E.        BUSINESS MEALS - A business meal is defined as a meal in which the primary purpose of the meal is to conduct University business with one or more other persons with whom there is a business interest or relationship. 

1.         Business meals are reimbursable a) up to the actual meal cost, excluding alcohol yet including tip (up to 18%), for all persons in attendance if it is substantiated by an original receipt showing the dollar amount, or b) at the applicable per diem rate for the employee and each person in attendance (per diem does not require original receipt). 

2.         Reimbursements for business meals (regardless of claiming actual meal cost or per diem) must be substantiated by: a) time and place; b) business purpose; and c) person(s) name and business relationship.

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