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Cash Advances
Filling out a Travel Authorization Form
(see Forms on Travel Information page)
- Departments must assign a unique TE#
(consisting of 2 letter and 3 numbers - XX###)
- Amount allowed is based on Total Expenses
to be Paid Directly by Individual
- EMPLOYEES may request up to 75% of the
anticipated out-of-pocket expenses
- STUDENTS and GROUPS may request up to
100%
- PREPAID EXPENSES may be request up to
100% with a paid receipt
*$50.00 anticipated expenses is the
minimum amount that can be
submitted for an advance (75% of $50 = $ 37.50)*
- Make sure that the index number(s) to be
charged is on the form.
-
Signatures:
-
Must have individual's and
supervisor's signatures.
-
If the account custodian is
someone other than the supervisor, the account custodian must also sign.
-
Out of country travel
requires VP/Provost level signatures.
- You can request MORE THAN ONE CASH ADVANCE
for the same trip.
Example: You have paid for your airline ticket in advance to get the
best rate. You can request two separate checks.
- A check now for 100% reimbursement to
cover the cost of the ticket you have already paid.
- A check approximately 5 days before you
departure date for 75% of other anticipated expenses.
- Please submit your cash advance no later
than 10 days prior to travel, send form to Sheri Ponder, Accounts Payable,
Mail Stop 3250.
- All cash advance checks are available for
pick-up only at the Cashier's Office, AC room 142.
Unused Cash Advance Funds
-
Checks should be written to:
Southeast Missouri State University
-
Complete a
Cashier Transmittal Form and return the unused funds
to the Cashier's Office.
-
Include the Cashier Receipt
with the Expense Report.
For more detailed information about Travel
Authorizations and cash advances, refer to the Policy and
Procedure Manual OP 07-02, page 1.
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